Creating A SOPHAS Account

CREATING A NEW ACCOUNT:

To create an account, click “Create An Account” beneath the login information on the SOPHAS homepage. You will be asked to create a username, password, security question, supply valid contact information, agree to terms, and click on the “Create My Account” button to activate a new SOPHAS account and be assigned a SOPHAS ID#. For your own security, do not share your password or account information with anyone.

You may only create one account per application cycle. Creating more than one account will lead to delays and difficulty in handling the receipt of your transcripts and letters of reference. Any applicant who creates multiple accounts will have their duplicate accounts terminated, including any documents associated with those accounts.

IF YOU HAVE CREATED A SOPHAS ACCOUNT BEFORE:

If you have created an active account during the 2016-2017 cycle, instead of clicking “Create New Account,” sign in with your previous login information to begin the process for the current cycle. If you have forgotten your username or password, click “Forgot username or password” to retrieve it. Please see the Re-Applying to SOPHAS section of our instructions for more detailed information on how to proceed once you log in.

UNDERSTAND: Even if you would like to start over with a “fresh” application, the new re-applicant process will give you the option to do so. If you would like to start completely fresh, still sign in with your old account information. Do not create a new account. 

If your previous SOPHAS account is older than 2015-2016 and you have never before created an account on our 3.0 platform, your application information is no longer accessible. Please proceed by creating a new SOPHAS account.

FORGOTTEN PASSWORDS:

The SOPHAS staff does NOT have access to your password information. To retrieve your password, please click the “Forgot your username or password?” link under the login prompt, and an email will be sent to you prompting you to reset your login information.

Please note that passwords and usernames are case sensitive, and please be certain you have created an application on the 3.0 SOPHAS platform and are not just reusing login information from the 2.0 platform.

SOPHAS DASHBOARD:

You must select at least one SOPHAS program designation to apply to in order to move on and begin your application. Doing so does not finalize your selections; you will be able to remove program designations at any time before you submit.

Once you have selected at least one SOPHAS program, you will come to your SOPHAS Dashboard. Your name and SOPHAS ID# appear in the top right hand corner. You should use this ID# when sending materials to SOPHAS or contacting us via e-mail or phone.

The application is now divided into four main sections in the middle of the screen. Each section contains progress bars to help guide you through the process.  The four main sections are:

Personal Information

In this section you will fill out all relevant contact and biographic information, as well as report other personal historical information.

Academic History

This is where you will record the schools you have previously attended, enter your coursework, and report your standardized test scores.

Supporting Information

This is where you will request letters of reference from your evaluators, report your various non-academic experiences, and sign SOPHAS release statements.

Program Materials

The SOPHAS programs to which you are applying can require that you compose school-specific personal essays, answer school-specific questions, or upload supplemental materials which you may submit directly to them via this section of the SOPHAS application. Once you have added schools to apply to in the designations section, the requirements for their supplemental materials can be found here. You may also view important information about each program you are applying to, including deadline requirements, in this section.

The “four square” symbol in the top left corner represents these sections and can be clicked on if you want to return to the Dashboard from another section of the application.

Across the top, you will find that this dashboard is located on the “My Application” tab. On this bar, you can also select additional tabs to add public health programs to your application, submit to public health programs, and check the status of your application, documents, and test scores.

On the left, a box displays notifications sent to you from the SOPHAS staff. SOPHAS highly recommends that all applicants monitor this inbox, as some messages may be filtered as spam by your e-mail address, yet will still appear here.

On the top right corner, you can click on your name to access the Instructions & FAQ which gives you detailed instructions for each section of the application, as well as our list of Participating SOPHAS Programs, SOPHAS policies, the Applicant Code of Conduct, and links to the Association of Schools and Programs of Public Health. You can also access the “My Profile” section from this drop down list, which contains your account and password information, and the application for a SOPHAS Fee Waiver, now known as the “Fee Assistance Program.”

COMMON QUESTIONS:

Q: Why did SOPHAS change their application platform? I don’t like that my information cannot carry over.

A: In 2014, the Association of Schools and Programs of Public Health (ASPPH) decided to transition the SOPHAS application, which has not been updated in nearly 10 years, to a new platform. This new platform offers an enhanced user experience and many other helpful features for both applicants and programs. With the transfer comes limitations, including the inability to transfer the previous cycle data into the new system. It is not possible to delay the transfer to the new system and we are unable to carry over the information from the current cycle. Please note that accounts created on the new 2015-2016 application will be able to be carried forward to the 2016-2017 cycle as they have in the past.



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