Before You Create An Application

WELCOME TO THE SOPHAS APPLICATION!

The Public Health Application Service (SOPHAS) simplifies the process of applying to schools and programs of public health. By using SOPHAS, you are able to complete one application via our online website and send one set of documents to our centralized service. SOPHAS will verify your coursework for accuracy, calculate your GPA, and send your application to as many SOPHAS participating programs as you wish to designate who utilize our service. For a list of participating schools and programs, please see the Participating Schools and Programs list.

THE APPLICATION CYCLE:

The SOPHAS 2017-2018 application cycle opens on August 17, 2017 and closes on August 3, 2018.  Applicants may not create an account or submit documentation to SOPHAS prior to the opening date. It is your responsibility to ensure you are applying for the correct application cycle. If you are unsure, please contact the programs to which you are applying to confirm that you are filling out the correct application before creating a SOPHAS account. SOPHAS cannot provide refunds for your application or transfer payment and documents to a new application should you apply for the incorrect cycle.

 

AM I ELIGIBLE TO APPLY?

Each SOPHAS program has different deadline requirements and prerequisites for entry. Please contact the schools to which you are applying to determine their entry requirements.

SOPHAS does not determine if an applicant is eligible to apply to any program. It is your responsibility to know the prerequisite requirements of the program(s) you are applying to and apply only to those programs with minimum requirements that you meet or exceed. Please note that SOPHAS will accept all application payments regardless if you meet program requirements or not. Refunds are not granted under any circumstance, including to applicants who did not meet a program’s minimum requirements to apply.

BEFORE CREATING AN APPLICATION:

The following steps are highly recommended BEFORE applying:

1. Read through SOPHAS’ Instructions and FAQ and the Admissions Code of CooperationYou are responsible for understanding this information before you start your SOPHAS application, and will be asked to state you understand and agree to these policies prior to submitting your application.

2. Determine what types of references your SOPHAS programs require (ie. academic, employer, clinical, etc.) and contact your potential evaluators to ensure they are willing to complete a recommendation on your behalf.

3. Request official copies of transcripts to be sent to you to aid you in filling out the coursework portion of the SOPHAS application (these can not be the same ones later sent to SOPHAS).

4. Research your the deadline requirements for each SOPHAS program you are interested in applying to and note what is required for each deadline as this can greatly affect your timeline for submitting documents and completing your SOPHAS application.

5. Determine SOPHAS programs’ requirements regarding prerequisites, standardized tests scores, supplemental applications, foreign evaluations, etc. and ensure you meet their minimum requirements.

E-MAIL NOTIFICATIONS:

To ensure that you receive email notifications from SOPHAS, you may need to designate us as a “Trusted Source” through your email provider. This is usually accomplished by adding our “From Addresses” to your address book, contact list, or Safe List.

List of E-Mail Addresses to “Safe-List”:
  • sophasinfo@sophas.org
  • donotreply@webadmit.org
  • @sendgrid.me
How To Safe-List E-Mail Addresses:

Click the following links to view instructions from the most common email providers on how to avoid having valid emails sent to your Junk or Spam folders:

For more information on how to white-list email addresses for providers not mentioned above, visit: http://support2.constantcontact.com/articles/FAQ/2753

APPLICATION PROCESSING TIMELINE:

Below we have outlined a suggested timeline you should keep in mind when completing your application. Applicants are strongly encouraged to apply as early as possible; this suggested timeline represents the latest we recommend completing each step. Please note processing times vary throughout the cycle and each SOPHAS programs’ deadline requirements differ, therefore this timeline may not apply to every applicant’s situation.

Prior to Start of the Application Cycle

Research public health schools and programs, prerequisite requirements, program information, and other requirements. Begin narrowing down and selecting programs to which you may be interested in applying. Focus on finishing outstanding courses or other prerequisite needs and begin reaching out to potential letter of recommendation references. Begin gathering your demographic and academic information, which will help speed up the process of completing your application.

At Least 3 Months Prior to Deadline

Begin the SOPHAS application; inform references of the process and ensure they have agreed to participate. Complete the Colleges Attended and Recommendations sections immediately so that recommendations  and transcripts can be received by SOPHAS.

At Least 8 Weeks Prior to Deadline

Request that official transcripts be sent to SOPHAS directly from your schools and confirm with your references that they have received the online reference request via e-mail. Request that additional copies of transcripts be sent to you directly so that you may begin entering your coursework into your SOPHAS application. Begin drafting your statement of purpose and objectives (personal statement) for each program to which you plan on applying.

At Least 4 Weeks Prior to Deadline

Monitor application for receipt of transcripts and letters of recommendation and follow up with SOPHAS on any missing items.

At Least 3 Weeks Prior to Deadline

Complete and submit your application. Make sure your official transcripts and letters of recommendation have posted to your application. Check your email and application status regularly and follow up on any incomplete or undelivered statuses until you receive the notification that your application is “Verified”

COMMON QUESTIONS:

Q: How early should I start the application process?

A: Apply early! To ensure your application is mailed on time, all materials should arrive at SOPHAS to complete your application at least four weeks prior to your earliest deadline. Once your application is considered complete, it can take up to four weeks for it to be processed.

Q: What do I do if I have applied before?

A: If you had an active SOPHAS account in the 2015-2016 application cycle, please visit the Re-Applying to SOPHAS section of our instructions for details on how to proceed. If you did not have a 2015-2016 SOPHAS application and instead applied previously, you will need to create a new application, as information cannot be carried over from our 2.0 version of the application onto the 3.0 platform.



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