Completing the Application

Before your application goes in line to be verified by our staff, it must have a status of “Materials Received > Verifying.” It is the responsibility of the applicant to ensure all materials are received by SOPHAS and follow up with any materials which are missing. SOPHAS will NOT notify you that your application remains incomplete or that items are missing.


In order for your application to have a status of “Complete” the following things must occur:

1. All official transcripts are posted to your SOPHAS application, EACH with a date received in your “Program Status” tab.

2. At least two of your references are listed as “completed” with a date completed in your status menu under “Evaluations.”

3. Your payment is marked as received under “Program Status.”

4. You have received e-mail confirmation that you submitted the application.

5. Your application Program Status menu reads as “Materials Received > Verifying”

UNDERSTAND: For detailed instructions on how to track your documents and understand your statuses, please see the “Application Status and Notifications” section of our instructions.


Your application is placed in line to be reviewed by our verification staff and have your GPA calculated. Applications are reviewed on a first-come, first-served basis by your complete date.

Materials Received > Verifying

This means that your application is complete and waiting in line to be verified. Applications are placed in line in chronological order based on their complete date. During our busiest season, it may take up to FOUR WEEKS from your complete date for your application to be reviewed, though the average turnaround time is closer to two weeks.

Complete Date

This is the date your application became complete and was placed in the verification queue. Your complete date is the day your final required item – either a transcript, reference letter, payment or e-submitted application – posted to your SOPHAS account.

Applications are verified in chronological order by Complete Date, and verification takes up to four weeks from your complete date and can occur at any time within that period. You will receive an email notification when your application has been verified. If it has been less than four weeks since your application became complete, please be patient and do NOT email customer service for this information.


Q: Can SOPHAS expedite my application?

A: NO. SOPHAS cannot expedite individual applications.

Q: Can my schools and programs view my application online?

A: Once your application has been e-submitted and paid for, your schools and programs have access to your full online application. This does not mean, however, that they choose to view it. Some schools and programs will only review applications after they have been verified.